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Accounts Payable Coordinator in Strongsville, OH at Acuative

Date Posted: 10/30/2018

Job Snapshot

Job Description

This position will be responsible for preparation of collection, routing and data entry of vendor invoices, employee expense reimbursements and maintain vendor relationships. This work will require working with Microsoft office products, Microsoft Dynamics AX and proprietary software platforms. Other duties will include yearly compliance tasks, annual audit support and additional duties as assigned/required. Primary duties

  • AP processing
  • Matches invoices to POs
  • Researches discrepancies and drives cross functional team to resolution
  • Utilizes vendor relationship when interacting will questioning vendor charges
  • Reviews and verifies proper coding of payables
  • Matched invoices to the proper period
  • By insuring invoices are entered timely
  • Creating month end listing for accruals
  • Check runs (3 per month)
  • Reviews aged payables
  • Selects invoices for payment based on
  • Aging of invoices
  • Credit line limitations
  • Matches supporting documentation to checks for review
  • Engages authorized personal to pay via ACH if necessary
  • Verifies all checks are signed and mails
  • Properly files supporting documentation (electronically)
  • Reconciles vendor statements
  • Prepares month end accruals based on cutoff
  • Reconciles subsidiary ledger to general ledger
  • Expense report processing
  • Reviews expense reports for
  • Adherence to company policy (failed items are returned)
  • Meets biweekly deadlines of approving and processing the Monday prior to each payroll
  • Vendor relationship
  • Builds positive relationships with vendors
  • Keeps vendors abreast of payment status

Primary Internal and External Contacts

  • Internal – Directors, managers, and employees
  • External – Vendors, external auditors, software partners

Minimum Qualifications

  • Requires broad knowledge in accounts payable and expense report entry with an emphasis on policies and procedures and account reconciliation. Knowledge is normally acquired through 2 years of college resulting in an Associate’s degree in Accounting and progress towards completion of a bachelor’s degree in accounting and finance.
  • 1-3 years of experience, internships will be considered.
  • Knowledge of GAAP and willingness to learn and communicate “best practices”.
  • Energetic team player and ability to work autonomously looking to advance through knowledge and learned skill sets
  • Continuous improvement mindset with the following competencies: adaptability, innovative, creativity, forward drive
  • Excellent oral and written communication skills

Additional Qualifications Desired

  • Proficiency in Microsoft office suite
  • Understanding of Accounting Information Systems (ie Dynamics AX or similar system(s))

Job Requirements

Minimum Qualifications

  • Requires broad knowledge in accounts payable and expense report entry with an emphasis on policies and procedures and account reconciliation. Knowledge is normally acquired through 2 years of college resulting in an Associate’s degree in Accounting and progress towards completion of a bachelor’s degree in accounting and finance.
  • 1-3 years of experience, internships will be considered.
  • Knowledge of GAAP and willingness to learn and communicate “best practices”.
  • Energetic team player and ability to work autonomously looking to advance through knowledge and learned skill sets
  • Continuous improvement mindset with the following competencies: adaptability, innovative, creativity, forward drive
  • Excellent oral and written communication skills

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